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iSearch Privacy Notice

Company Name: iSearch Recruitment Ltd (‘the Company’)
Company Contact details: Kamil Lis 07712237642
Document DP5A: Privacy Notice (when personal data is obtained directly from the data subject)
Topic: Data Protection
Date: 25th May 2018
Version: 1

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

Your consent

Where we have a legitimate interest

To comply with a legal obligation that we have

To fulfil a contractual obligation that we have with you

b. Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

Managing our database and keeping work-seeker records up to date;

Contacting the individual to seek your consent where needed;

Providing work-finding services to the individual, including sending their information to our clients where they have demonstrated an interest in doing that particular type of work but not expressly consented to you passing on their cv;

Contacting the individual with information about similar products or services that they have used from you recently; and

Passing work-seeker’s information to debt collection agencies.

c. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

Clients to which they introduce or supply individuals

Candidates’ former or prospective new employers that you obtain or provide references to

The Recruitment and Employment Confederation (and any other trade body that you are a member of who may have access to your candidates’ data)

Any other third parties who carry out audits to ensure that you run your business correctly or line with your

Payroll service providers who manage your payroll on your behalf

Any umbrella companies that you pass candidate data to

Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);

Your insurers

Your legal advisers

Social networks

Your IT and CRM providers

Any public information sources and third-party organisations that you may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Nursing and Midwifery Council (NMC), General Medical Council (GMC), DVLA, Credit reference agencies

d. Statutory/contractual requirement

Your personal data is required by law and/or a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

If we, the recruitment business does not or cannot do all of these checks we may not be able to introduce or supply you, the work seeker to a client.

2. Overseas Transfers The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention The Company will retain your personal data only for as long as is necessary for the purpose we collect The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy (a copy of which is attached). Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

Personal data<
Name
Date of birth
Contact details, including telephone number, email address and postal address
Experience, training and qualifications
CV
National insurance number
Sensitive personal data
Disability/health condition relevant to the role
Criminal conviction
For data which falls outside of the above regulations, the consent given to the Company will last for 2 years.

4. Your rights
Please be aware that you have the following data protection rights:
The right to be informed about the personal data the Company processes on you;
The right of access to the personal data the Company processes on you;
The right to rectification of your personal data;
The right to erasure of your personal data in certain circumstances;
The right to restrict processing of your personal data;
The right to data portability in certain circumstances;
The right to object to the processing of your personal data that was based on a public or legitimate interest;
The right not to be subjected to automated decision making and profiling; and
The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting iSearch Recruitment Ltd.
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

5. Automated decision-making iSearch Recruitment Ltd do not use any automated decision-making processes.

6. Complaints or queries If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Kamil Lis, 07712237642
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

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